Internal Information Management Regulations
Chapter 1. General Rule
Article 1 [Purpose]
The purpose of these regulations is to establish provisions regarding the comprehensive management and appropriate disclosure of the Company's internal information, in accordance with the Financial Investment Services and Capital Markets Act (hereinafter referred to as the "Act") and other relevant laws.
This is to ensure timely and accurate disclosures and to prevent insider trading by executives and employees.
Article 2 [Definitions]
① | Internal Information: In this regulation, "Internal Information" refers to matters subject to disclosure under Part 1 of the KOSDAQ Market Disclosure Regulations (hereinafter referred to as the "Disclosure Regulations") of the Korea Exchange (hereinafter referred to as the "Exchange") and any other matters related to the Company's management or financial status that may affect investors' investment decisions. |
② | Disclosure Officer: "Disclosure Officer" refers to the person authorized to perform reporting duties on behalf of the Company in accordance with Article 2, Paragraph 4 of the Disclosure Regulations. |
③ | Executive: "Executive" refers to directors (including those who fall under any of the subparagraphs of Article 401-2, Paragraph 1 of the Commercial Act) and auditors. |
④ | For terms not defined in Paragraphs 1 to 3 of this Article, the definitions provided in the relevant laws and regulations shall apply. |
Article 3 [Scope of Application]
Matters related to disclosure, insider trading, and the management of internal information shall be governed by these regulations, except as otherwise provided by relevant laws or the Company’s articles of incorporation.
Chapter 2. Management of Internal Information
Article 4 [Management of Internal Information]
① | Duties of Executives and Employees: Executives and employees must strictly manage the Company's internal information that they become aware of during the course of their duties. Except for cases where it is necessary for business purposes, internal information must not be disclosed either within or outside the Company. |
② | Responsibilities of the CEO: The CEO must implement necessary measures for the management of internal information. This includes establishing specific standards for the storage, transmission, and destruction of internal information and related documents. |
Article 5 [Disclosure Officer]
① | The CEO must appoint a disclosure officer and report it to the exchange without delay. The same applies when changing the disclosure officer. |
② | The disclosure officer is responsible for overseeing the establishment and operation of the internal information management system and performs the following tasks: |
③ | The disclosure officer has the following authorities in performing their duties: |
④ | The disclosure officer may consult with relevant executives when necessary and can seek expert assistance at the company’s expense. |
⑤ | The disclosure officer must regularly report the status of the internal information management system to the CEO (or the board of directors). |
Article 6 [Disclosure Manager]
① | The CEO must appoint a disclosure manager and report it to the exchange without delay. The same applies when changing the disclosure manager. |
② | The disclosure manager works under the direction of the disclosure officer and performs the following tasks: 1. Collecting and reviewing internal information and reporting to the disclosure officer |
Article 7 [Concentration of Internal Information]
① | Executives and department heads must promptly provide the disclosure officer with information when: |
② | The disclosure officer and CEO must efficiently establish an information transmission system within the company and may require the disclosure officer’s cooperation in the approval process related to disclosure obligations. |
Article 7-2 [Management of Major Shareholder-Related Information]
The disclosure officer must establish an information transmission system to ensure smooth execution of disclosure obligations and inquiry requirements related to the major shareholder. This includes thoroughly explaining related facts to the major shareholder and ensuring timely receipt of the information.
Article 7-3 [Concentration of Subsidiary Internal Information]
① | When internal information related to disclosure obligations arises or is expected to arise at a subsidiary, the subsidiary must immediately notify the company’s disclosure officer or disclosure manager. |
② | To efficiently manage internal information related to disclosure obligations, the company must appoint someone at the subsidiary to manage disclosure-related information and immediately inform the company’s disclosure officer or disclosure manager of any appointments or changes. |
③ | The company may request the submission of related materials from the subsidiary within the scope necessary for disclosure tasks. |
Article 8 [Provision of Internal Information Outside the Company]
① | If executives or employees must provide internal information to business partners, external auditors, agents, or consultants due to business reasons, they must report this to the disclosure officer. |
② | In such cases, the disclosure officer must take necessary measures, such as entering into confidentiality agreements, to protect the internal information. |
③ | If the provision of internal information creates a fair disclosure obligation, it must be disclosed without delay (except where Article 15 of the disclosure regulations applies). |
Chapter 3: Disclosure of Internal Information
Article 9 [Types of Disclosures]
Company disclosures are classified as follows:
① | Major management matters reporting and disclosure according to Article 1, Chapter 2, Section 1 of the Disclosure Regulations |
② | Inquiry disclosures according to Article 1, Chapter 2, Section 2 of the Disclosure Regulations |
③ | Fair disclosures according to Article 1, Chapter 2, Section 3 of the Disclosure Regulations |
④ | Voluntary disclosures according to Article 1, Chapter 3 of the Disclosure Regulations |
⑤ | Submission of securities registration statements and related documents according to Article 1, Chapter 1 of the Act |
⑥ | Submission of business reports and other documents according to Articles 159, 160, and 165 of the Act and Article 1, Chapter 2, Section 4 of the Disclosure Regulations |
⑦ | Submission of major matters reports according to Article 161 of the Act |
⑧ | Other disclosures required by different regulations |
Article 9-2 [Verification of Disclosure Targets]
When determining whether a disclosure obligation, including fair disclosure, applies, care should be taken to include matters that significantly impact or may impact stock prices or investment decisions, as outlined in Article 6, Section 1, Item 4 of the Disclosure Regulations.
Article 10 [Execution of Disclosures]
① | The disclosure manager must prepare the necessary content and documents and report them to the disclosure officer when a disclosure matter specified in Article 9 occurs. |
② | The disclosure officer must review whether the content and documents comply with relevant regulations and report to the CEO before making the disclosure. |
Article 10-2 [Timely Implementation of Disclosures]
When a disclosure matter under Article 9 occurs, the disclosure officer must make every effort to ensure the timely disclosure of internal information, even before the disclosure deadline specified in the Disclosure Regulations.
Article 11 [Post-Disclosure Measures]
If there are errors, omissions, or the need for cancellation or modification in the disclosed content, the disclosure officer and disclosure manager must promptly take corrective actions, such as making a corrective disclosure in accordance with Article 30 of the Disclosure Regulations.
Article 12 [Media Inquiries, etc.]
① | In principle, the CEO or disclosure officer should respond to media inquiries about the company. If necessary, relevant department staff may be involved in responding. |
② | If the company wishes to distribute press releases to the media, it must consult with the disclosure officer. The disclosure officer should report to the CEO on matters related to the distribution of press releases if necessary. |
③ | If the content of the press release distributed under Paragraph 2 falls under the category of fair disclosure, it must be disclosed before the distribution of the press release. |
④ | Employees who become aware that media reports are inaccurate must report this to the disclosure officer. The disclosure officer should report the matter to the CEO and take necessary actions. |
Article 12-2 [Verification of Press Coverage]
The disclosure officer, disclosure manager, and departments where internal information occurs must routinely check media reports related to the company. If there is content that is factually incorrect, corrective actions should be taken.
Article 13 [Investor Relations (IR) Meetings]
① | The CEO must recognize that IR activities are a managerial duty for KOSDAQ-listed companies and strive to voluntarily and continuously hold IR meetings to build trust with investors. |
② | IR meetings regarding the company's management, business plans, and outlook should be held in consultation with the disclosure officer. |
③ | The disclosure officer or disclosure manager must disclose the date, location, and content of the IR meeting before the event and post related materials on the exchange's disclosure submission system before the meeting. |
④ | All executives and employees must ensure that undisclosed fair disclosure information is not revealed during the IR meeting. |
Article 13-2 [Rumors]
① | If rumors are circulating in the market, the disclosure officer must verify the factual accuracy and whether the rumors involve internal information through consultations with relevant departments. |
② | If the rumors are found to be subject to disclosure obligations according to the Disclosure Regulations, the related information must be disclosed. |
Article 13-3 [Requests for Information]
① | When shareholders or stakeholders request information related to the company, the disclosure officer must review the legality of the request and decide whether to provide the information. |
② | To decide whether to provide the information, the disclosure officer may seek opinions from the legal department or external legal experts on whether the requested information could affect investors' decisions or stock prices. |
③ | If the decision is made to provide the information under Paragraph 1, the provisions of Article 12, Paragraph 3, apply. |
Chapter 4: Regulations on Insider Trading
Article 14 [Return of Short-Term Trading Profits]
① | Obligation to Return Profits: Executives and employees defined under Article 172, Paragraph 1 of the Act and Article 194 of the Enforcement Decree of the Act must return any profits (hereinafter referred to as "Short-Term Trading Profits") obtained from buying specific securities (hereinafter referred to as "Specific Securities") and selling them within six months or from selling Specific Securities and buying them within six months. |
② | Shareholder Requests: If a shareholder (including those owning non-stock equity securities or securities deposit certificates) requests the Company to demand the return of Short-Term Trading Profits under Paragraph 1, the Company must take necessary actions within two months from receiving the request. |
③ | Disclosure Requirements: If the Securities and Futures Commission notifies the Company of the occurrence of Short-Term Trading Profits under Paragraph 1, the Disclosure Officer must promptly disclose the following information on the Company’s website: 1. Position of the person required to return Short-Term Trading Profits 2. Amount of Short-Term Trading Profits 3. Date of notification from the Securities and Futures Commission regarding the occurrence of Short-Term Trading Profits 4. Plan for claiming the return of Short-Term Trading Profits 5. Information that shareholders can request the Company to claim the return of Short-Term Trading Profits from the person, and that if the Company fails to make the claim within two months of receiving the request, the shareholders may claim it on behalf of the Company. |
④ | Disclosure Period: The disclosure period under Paragraph 3 lasts for two years from the date of notification by the Securities and Futures Commission or until the date of receiving the Short-Term Trading Profits, whichever comes first. |
Article 15 [Notification of Transactions in Specific Securities]
Executives and employees defined under Article 172, Paragraph 1 of the Act and Article 194 of the Enforcement Decree of the Act must notify the Disclosure Officer of any transactions or other dealings in Specific Securities.
Article 16 [Prohibition on Use of Non-Public Important Information]
Executives and employees must not use or allow others to use non-public important information (including non-public important information from affiliated companies) defined under Article 174, Paragraph 1 of the Act for transactions in Specific Securities or other dealings.
Chapter 5: Miscellaneous
Article 17 [Training]
① | Training Requirements: The Disclosure Officer and disclosure staff must complete training related to disclosure duties under Article 36 and Article 44, Paragraph 5 of the Disclosure Regulations, and the Disclosure Officer must inform relevant executives and employees of the training content. |
② | Efforts by the CEO: The CEO must make sufficient efforts to provide training to executives and employees on matters related to Articles 14 through 16 and other regulations to prevent insider trading. |
Article 18 [Amendments and Abolishment]
Amendments or abolishment of these regulations are to be carried out by the CEO.
Article 19 [Publication of Regulations]
These regulations are to be published on the Company’s website. This applies to any amendments made to the regulations as well.
Supplementary Provisions
These regulations shall come into effect on December 16, 2020.
THE E&M CEO: Hwan-Ryul, SHIN, Dae-Kwon, KIM | Business Registration No. 603-81-50424 | 41, 101an-gil,
Gangnam-daero, Seocho-gu, Seoul
Copyright ⓒ THE E&M. All rights reserved.
THE E&M CEO: Hwan-Ryul, SHIN, Dae-Kwon, KIM | Business Registration No. 603-81-50424 | 41, 101an-gil, Gangnam-daero, Seocho-gu, Seoul
Copyright ⓒ THE E&M. All rights reserved.